Prescott Valley Office
Helfinstine & Associates is attuned to the operational environment of the business community. Since 1977,
we have been helping clients by performing and organizing their accounting and budgeting process,
meeting their tax, reporting, and compliance requirements and providing consulting services with solutions
that work through the partnering process.
At H & A, we put our best resources to work for you. The infrastructure of our firm has brought together
extremely talented CPA's and professionals in a working environment conducive to innovation and
efficiency. Our philosophy is management oriented. We will concentrate on maintaining a close and
constructive relationship with you at all times and be continuously responsive to your needs.
We offer a wide variety of technical expertise which provides us a vast technical edge over other firms.
We are a dedicated and experienced team of professionals who together offer-in-depth knowledge of
business, accounting, tax and reporting requirements, a high level of technical ability, and
comprehensive experience with organizations such as yours.
As accountants, we have an active, vested interest in our client's continued well-being. Thus, we
consider ourselves in a unique position to help clients improve operations through formal and
informal recommendations for financial reporting, internal procedures and overall operating
efficiencies. Our business, accounting and tax knowledge along with our experience combine state of
the art applications with up-to-date knowledge of the requirements of your business.
Providing financial information to our clients in a timely and accurate manner is a commitment that
we feel can not be compromised. Our firm provides a full range of cost effective accounting services
including the following:
- General ledger accounting service
- Bookkeeping (See Bookkeeping/Write- Up below)
- Accounting system setup for new businesses
- Computerized payroll services (See Payroll Services below)
- Business and personal financial statements (See Financial Statements below)
Meaningful, well-organized financial records ensure that
your business operations will run more efficiently on a
daily basis. A well-designed bookkeeping system is the
foundation of a successful business. Our qualified staff
can assist you with the day-to-day tasks associated with
As a member of the QuickBooks Professional Advisors
program, we offer a full range of services, including
setting up, training and consulting in the use of
QuickBooks business management software. We have the
resources to answer all of your QuickBooks accounting
We view our role in the financial reporting process as
an opportunity to provide constructive solutions for
maximizing your company's profitability and efficiency.
We provide financial statement reporting on two levels
Review - some analytical procedures conducted with
limited assurance. A "Reviewed" financial statement is
often required by lending institutions and insurance
Compilation - based upon client information provided.
A "Compiled" financial statement is primarily used
internally and occasionally for lending and credit
We can also assist you with the preparation of your
financial statements generated by your in-house
accounting software. The statements produced can be a
useful tool for making financial decisions.
Often, personal financial statements are required by
lending institutions and other third party agencies. We
can assist you with the preparation of these statements.
As a business grows, it may require additional
employees, which can result in increased payroll
administration. We can assist you in implementing the
controls necessary to ensure a reliable, efficient, and
effective payroll system. Our firm can also help you
develop a payroll system and prepare all necessary
federal and state payroll tax returns in a timely manner
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INDIVIDUAL & FAMILY TAX PLANNING
Tired of paying taxes?
Our focus isn't merely on business. Our individual and family
tax planning strategies can both reduce and defer your current and future taxes, sometimes for many years.
We create tax plans that ensure you pay fewer taxes, keeping as much of your hard-earned money as possible,
whether for your own business or your personal finances. Nobody wants you to pay less taxes than we do.
Or, if you would like to investigate long-term tax planning such as gift and estate tax reduction, retirement planning,
or charitable giving to a private foundation or public charity, our experts can craft these tax saving ideas into an
overall personalized plan.
Whatever your interest, tax planning should be an important facet of your total financial planning process.
Depending upon your needs, our creative planning processes can include any of the following strategies:
Managing tax audits
- Year-end tax planning
- Multi-year tax projections
- Minimization of Alternative Minimum Taxes
- Investment planning and capital gain tax strategies
- Gift and estate planning
- Retirement and distribution planning from retirement plans and IRA's
- Business succession planning
- Charitable gift planning
- State and local tax issues
- Education funding strategies
Our expertise extends to tax audits. Not only will we prepare all of your Federal and State income tax returns, we'll
vigorously support and represent you in any tax audits from start to finish. In most cases, our clients never even see
the tax auditors.
Planning and preserving your wealth
You've reached the critical point in your career where important questions about your personal finances arise.
Our personal and fiduciary tax practice is aggressive in protecting your interests. From immediate concerns to long-term
planning, we can help you establish an individually-tailored approach that considers the complete picture of your family's
financial status and desired goals.
- Now that I've earned some wealth, how do I protect it?
- How do I manage it?
- Can I grow this into independent wealth?
- How do I pass it on to my children and grandchildren?
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Solutions to help advance your financial and management goals. At Helfinstine & Associates, our
consultants are driven by the knowledge that the services they provide must deliver results if they
are to make a difference in your organization.
H & A consultants have functional specialties like technology, human resources and employee benefits
that apply to all kinds of businesses. Regardless, all our consultants are planners and thinkers, door
openers, innovators, troubleshooters and problem solvers, ready and willing to help your business manage
change and find solutions for success.
Following are some of the functional consulting services we can apply to your business needs and objectives.
Services to help you develop & grow your company:
Business Process Improvement
- Strategic planning
- Merger & acquisition assistance
- Financing assistance
- Forecasts & projections
- Feasibility studies
- Alternative financing
Recommendations &strategies to facilitate greater efficiency, cost
control & effective management:
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- Operations reviews
- Strategic planning & benchmarking
- Business structure & reorganization planning
- Cash-flow management
- Human resources solutions
- Employee benefit plan consulting
- Productivity improvement
Most people think: "Tax returns are boring and provide no intrinsic value to my business."
That's why we're here -- to take care of your tax and financial planning needs. We'll seamlessly
handle your tax planning and financial strategies, keep you in compliance with Federal and State
tax laws, and free you to do what you need to do most -- run your business.
Regardless of your company's stage of development, we will work with you to deliver practical advice
that integrates the most cost effective strategies to create cohesive business solutions for your company.
Minimizing your taxes:
Arthur Godfrey once said, "I'm proud to be paying taxes in the United States. The only thing is -- I could be just as proud for half the money." Our experienced professionals, through proper planning, will make certain you pay the least amount of taxes possible. Nobody wants to pay less taxes than we do. Whether it's stock option planning, business restructuring, investment strategies, or estate and gift planning, we'll sweat the details to deliver bottom line results.
Starting your business:
We have helped many entrepreneurs answer a multitude of questions when creating a business.
The first steps
Growing a business:
- What is a tax identification number? Do I need one?
- What kind of entity (corporation, partnership, LLC, S Corp) do I need?
- Can I pay my staff as contractors rather than employees and avoid FICA taxes?
- Do I have to withhold income taxes?
How should I grow my company?
How do I raise capital?
How do I bring other partners into the business?
What can I do to increase my cash flow?
How much should I pay my team?
Can I get more out of my corporation?
What personal perks can I run through my corporation?
What kinds of retirement plans are available?
Are stock options right for our team?
We have answers to all these questions and more.
In addition, our professionals offer seminars for your employees to educate them on their stock options so they can maximize the value of their plans.
Mergers and Acquisitions:
We are experienced in all aspects of business transactions, representing both buyers and sellers. We can assist in determining your business' worth; how much you should pay to acquire another's business; if you should buy assets or stocks, and more.
If you are ready to cash out, we can help you find a buyer for your company and plan effective ways to shelter the income once received.
Already found a business to buy? We will research the opportunity for you from all angles, weeding out any possible problems before you invest.
Whether you are buying, selling, or combining two organizations, here are some ways we can assist you:
- Perform due diligence in connection with acquisitions
- Review and advise on acquisition agreement
- Advise on tax planning opportunities
- Consult on business valuation and purchase price
- Confer with and/or recommend attorneys, bankers, and venture capitalists
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For the company needing high-quality financial and accounting consultation on a contract basis and for
the entrepreneur needing financial expert advice with regular personal contact. Some engagements
may require only periodic involvement, while others may approach full-time. We work with you to find an
Part Time CFO/Controller - IMMEDIATE Financial Leadership for Your Business. Many small and
medium sized firms find that they are requesting higher level people to wear too many hats. As a
result, there is consistent turn over at the CFO and Controller position. In addition, many
smaller businesses cannot truly afford the expertise that is very necessary in running their
business. A cost effective and efficient way for managing this problem is to hire our firm as a
part time CFO or Controller.
- Part-time (and interim) Chief Financial Officer providing experienced financial guidance on demand.
- Part-time (and interim) Controller for the firm which needs to establish and maintain control
over the financial and administrative aspects its business.
Typical Part-Time Controller duties:
Additional Part-Time Controller services can include:
- Strategic Planning
- inding, developing and maintaining financing and shareholder relationships.
- Reviewing accounting and developing incentive plans for key management personnel,
sales personnel, and virtually any level of personnel in your company.
- Preparing and maintaining financial budget, 3 and 5 year projections, and cash flow planning.
- Providing management reporting and discussion with management with regard to results to
insure management understands the reports thoroughly.
- Analysis of overall company operational procedures and controls to insure the integrity of
the accounting system.
- Assist management in understanding the value of their business and how to build value over time.
- Assist with the acquisition or sale of divisions, locations or the entire company.
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- Cash flow planning and analysis
- Month end close including improving the timeliness of produced month end financial statements
- Providing leadership to the accounting department including hiring, training, and developing
procedures for the accounting department
- Accounting software systems and installation (see advanced software and internet help for
discussion of accounting packages which have already been supported by Barker & Co.)
- Provide interim services between controllership hires which can also provide back up in
case of future employee turnover, vacation and/or leave of absence.
STATE & LOCAL TAXES
Are you overpaying on your state and local tax returns?
Are there tax-saving strategies that you haven't considered? Would you like to reduce your Arizona
tax liability? Do you have exposure to tax liabilities in states where you have not filed?
Helfinstine & Associates can respond to these and many other questions pertaining to state and
Having worked with a wide variety of entrepreneurial and middle market companies, we bring a broad
range of tax planning experience to your business. As business advisers attuned to your tax
questions, your concerns are our concerns. As state and local tax specialists, we have the resources
to stay up-to-date on state and local taxes. We have experience in handling multi-state tax compliance
for companies operating all over the United States. We manage our clients' state and local tax
reporting, so that they can concentrate on their business.
Our arsenal of state and local tax services include:
Small businesses often overlook state and local tax issues, sometimes leading to costly audit
surprises. Most middle market companies can benefit from outsourcing their state and local tax
compliance by receiving expert knowledge and experience for less than the cost of hiring in-house
personnel to manage the task.
- Evaluating state and local tax filing requirements based upon your business activity
- Providing strategies to minimize state tax liabilities
- Advising on state and local income, franchise and sales tax matters
- Analyzing sales and use tax compliance and reducing exposure
- Preparing state and local returns for multi-state business operations
- Representing taxpayers in state and local tax examinations
Estate Planning Services
We can provide advice to you and your family on managing your estate, trust, or private
foundation, including consideration of:
We can design practical strategies for estate planning through:
- Charitable Lead Trusts
- Charitable Remainder Trusts
- Grantor Annuity Trusts
- Personal Residence Trusts
- Family Partnerships
- Credit Shelter Trusts
- Marital Deduction Trusts
- Revocable Lifetime Trusts
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- Appropriate Legal Ownership of Assets
- Health Care Proxies
- Power of Attorneys
- Selection of Trustees, Executors and Beneficiaries
- Review of life and other insurance needs
- Use of specialized vehicles such as family limited partnerships
EMERGING TECHNOLOGY COMPANIES
What's your burn rate?
Finding investors for your company is the first step. But once investors have agreed to fund
your business, we'll help you solve any possible tax and financial issues that may arise.
Short on staff? You can outsource your accounting needs to our highly trained staff for less than
the cost of hiring in-house personnel to manage the task. From developing a chart of accounts,
to internal controls and procedures, our technical personnel can provide first-rate service on an
as needed basis to save you dollars.
As your business grows, we'll ensure that you stay in compliance with tax laws, whether it's income,
employment, sales and use, property, or franchise taxes. Our professionals are knowledgeable in
all facets of tax law and can adapt this knowledge to the specific needs of your company. From
research and development studies to state nexus issues, we implement tax-saving strategies on a
cost-effective practical basis.
We realize that attracting and retaining key executives is a key component of a successful company's
business plan. We can help you decide the appropriate compensation plan for your team and also
instruct your employees, in personalized seminars, on their stock options so that they realize
the benefits of the company's stock plan.
You can count on our help in structuring acquisitions, dispositions, mergers, roll-ups and any
other entity reorganizations. We also provide due diligence services related to the acquisition
of target companies or sale of client businesses including strategic economic planning for the
founders and key employees of new start-ups.
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HIGH NET WORTH INDIVIDUALS & FAMILIES
Is success overwhelming you?
We can manage your family's financial affairs so you can enjoy your wealth. Whatever it takes, we
will ensure the right people are in the right place to help you.
Your family is unique with its own specific needs and concerns. From our vast array of services,
we can craft a financial plan perfect for your family's unique circumstances. A few of the services
we can offer your family include:
Managing your unique assets -- airplanes, yachts, domestic and foreign real estate, and vacation
homes -- is second-nature to us. We can help you purchase and sell particular assets and manage
all the mundane aspects of ownership. Large or small, we'll take care of the details, enabling
you to enjoy the perks of your success.
- Money Management
- Philanthropic Planning
- Asset Protection
- Aviation Management
- Risk Assessment
- Insurance Needs Analysis
- Real Estate Development and Management
Traditional Financial and Tax Services
Complete Tax Preparation
That's why we're here -- to take care of your taxes and financial planning. We'll handle tax
planning to keep you in compliance with Federal and State tax laws, and free you to fully enjoy
the fruits of your labors.
We can create a tax plan that ensures you pay fewer taxes, thereby retaining as much of your
family's wealth as possible. No one likes to pay taxes, least of all us. We will help you
develop and implement practical tax saving solutions that fit your goals and objectives.
Financial Management of Investment Accounts
Managing the seemingly limitless details that accompany wealth can be difficult and frustrating.
Yet there is no need to worry about those minutia, because we can handle them for you. From
simplified financial reporting of your investment accounts to monthly accounting, we manage
your banking relationships -- paying bills, wiring funds, making deposits, reconciling statements
and more. We review your investment results and asset allocations, manage your relationships with
bankers, lawyers, and money and investment managers, all the while engaging any other resources
you may need.
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